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Chapter Bylaws

    Tuesday, October 19, 2010

    PONCA CITY AREA

    SOCIETY OF HUMAN RESOURCE MANAGEMENT

    BY LAWS

     

    Article I. .......... Name and Affiliation

     

    Section  1.1: Name. The name of the Chapter is the Ponca City Area Society of Human Resource Management (PCA SHRM) herein referred to as the Chapter

    Section 1.2: Affiliation. The Ponca City Area - SHRM is affiliated with the Society for Human Resource Management (herein referred to as "SHRM").

    Section 1.3: Relationships. The Chapter is a separate legal entity from SHRM. It shall not be deemed to be an agency or instrumentality of SHRM or of a State Council, and SHRM shall not be deemed to be an agency or instrumentality of the Chapter. The Chapter shall not hold itself out to the public as an agent of SHRM without express written consent of SHRM. The Chapter shall not contract in the name of SHRM without the express written consent of SHRM.

    Article II .................. Purpose

     

    The purposes of this Chapter, as a non-profit organization are:

    i. to provide a forum for the personal and professional development of our members;

    ii. to provide an opportunity to develop leadership, managerial, public speaking and

    group decision making skills;

    iii. to provide an arena for the development of trust relationships where common

    problems can be discussed and deliberated;

    iv. to provide an opportunity to focus on current human resource management

    issues of importance to our members;

    v. to provide a focus for legislative attention to state and national human resource

    management issues;

    vi. to provide valuable information gathering and dissemination channels;

    vii. to provide a pool of human resource management leaders for perpetuation of

    the Chapter and of SHRM;

    viii. to serve as an important vehicle for introducing human resource professionals

    to SHRM;

    ix. to serve as a source of new members for SHRM; and

    x. to serve as part of the two-way channel of communications between SHRM and the

    individual members.

     

    The Chapter supports the purposes of SHRM, which are to promote the use of sound and ethical human resource management practices in the profession and:

    (a) to be a recognized world leader in human resource management,

    (b) to provide high quality, dynamic and responsive programs and service to our

    customers with interests in human resource management,

    (c) to be the voice of the profession on human resource management issues,

    (d) to facilitate the development and guide the direction of the human resource profession

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    Society of Human Resource Management

    (e) and to establish, monitor and update standards for the profession.

    Article III .................. Membership

     

    Section 3.1: Qualifications for Membership. The qualifications for membership in the Chapter shall be as stated in Sections 2, 3 and 4 of this Article. To achieve the mission of the Chapter there shall be no discrimination in individual memberships because of race, religion, sex, age, national origin, handicap or any protected class. Memberships are individual and are not transferable to other individuals

    Section 3.2: Professional Members. Membership shall be limited to those individuals who are (a) engaged in the profession of human resource management at the exempt level for at least three years; (b) certified by the Human Resource Certification Institute; (c) faculty members holding an assistant, associate or full professor rank in human resource management or any of its specialized functions at an accredited college or university and have at least three years of experience at this level of teaching; (d) full-time consultants with at least three years experience in the field of human resource management; (e) full-time attorneys with at least three years experience in counseling and advising clients on matters relating to the human resource profession. Professional members may vote and hold office in the chapter.

    Section 3.3: Associate Members. Individuals in exempt or non-exempt human resource management who do not meet the professional member category, but who demonstrate a bona fide interest in human resource management and the mission of the Chapter. Associate members may vote and hold office in the chapter.

    Section 3.4: Student Members. Individuals who are enrolled as full time students in human resources degree programs at the college or university level. Student members may not vote or hold office in the Chapter. Student members do not pay dues, vote or hold office.

    Section 3.5: Application for Membership. Application for membership shall be on the chapter application form. All applications shall be reviewed by the Vice President for Membership and approved by the Board of Directors. New members shall be afforded full membership rights from the date of application approval by the Board of Directors.

    Section 3.6: Voting Each Professional and Associate member of the Chapter shall have the right to cast one vote on each matter brought before a vote of the members. Student Members are not eligible to vote. Votes shall be tallied by an Ad Hoc Committee appointed by the Board of Directors.

    Section 3.7: Dues. Annual membership dues shall be established for the next year by the Board of Directors prior to the mailing of renewal notices. Any member who fails to pay dues (or any other obligation) within ninety (90) days of expiration of his/her present membership will be dropped from the membership of Ponca City Area- SHRM. The Vice President for Membership will inquire regarding the reasons for the lapse of membership.

    Article IV Meetings of Members

     

    Section 4.1: Regular Meetings. Regular meetings of the members shall be held on the second Thursday of each month or as otherwise determined by the Board of Directors.

    Section 4.2: Annual Meetings The annual meeting of the members for electing directors and officers and conducting other appropriate business shall be held in November or at such other time determined by the Board of Directors.

    Section 4.3: Special Meetings. Special meetings of members shall be held on call of the President, the Board of Directors or by members having one-twentieth of the votes entitled to be cast at such meeting.

    Section 4.4: Notice of Meetings. Notice of all special and annual meetings shall be given to all members at least ten days prior to the meetings. Notice of regular meetings shall be given to all members at least

    seven days prior to the meeting.

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    Society of Human Resource Management

    Section 4.5: Quorum. Members holding one-tenth of the votes entitled to be cast, represented in person or by proxy, shall constitute a quorum. The vote of the majority of the members present or represented by proxy at a meeting at which a quorum is present shall be necessary for the adoption of any matter voted on by the members.

    Article V .................... Board of Directors

     

    Section 5.1: Number. The Board of Directors shall consist of nine (9) persons. The following shall be members of the Board of Directors and be officers of the chapter: President, President-Elect, Vice President for Membership, Treasurer, and Secretary. Three additional members shall be elected from among the eligible membership as members of the Board of Directors. The ninth Board member shall be the Past President.

    Section 5.2: Qualification. All candidates for the Board of Directors must be Professional or Associate members of the Chapter in good standing at the time of nomination or appointment. Per SHRM and Chapter By Laws, the President, President-Elect, Vice President for Membership, Treasurer and Secretary must be current members in good standing with SHRM throughout the duration of his/her term of office. Board members may not be elected to serve more than two (2) consecutive terms in the same position.

    Section 5.3: Election - Term of Office. Directors shall be elected by the members at the annual meeting of the membership from the proposed slate of the nominating committee appointed by the Board of Directors at the beginning of each election year. Each elected Director shall assume office on January 1 following his/her election and shall hold office for one year or until his/her successor is elected and takes office. A Director may succeed himself/herself no more than once.

    Section 5.4: Vacancies. Any vacancy in the Board may be filled for the unexpired term by appointment of the President with consent by the Board of Directors.

    Section 5.5: Quorum. A simple majority of the total Board of Directors shall constitute a quorum for the transaction of business. The act of a majority of the Directors present at any meeting at which there is a quorum shall be the act of the Board of Directors.

    Section 5.6: Board of Directors' Responsibilities. The Board of Directors shall transact all business of the Chapter except as prescribed otherwise in the Article of Incorporation or By Laws. A professional or associate member in good standing may request the President to place on the agenda of the next regular meeting any action for consideration by the Board of Directors.

    Section 5.7: Removal of Director and Officer. Any director or officer may be removed from office, with cause, upon an affirmative vote of two-thirds of the entire Board of Directors at a duly constituted Board of Directors meeting. The Officer or Director shall be entitled to a due process hearing prior to any termination action being imposed.

    Article VI………..Duties and Responsibilities

     

    Section 6.1. The President. The President shall preside at the meetings of the members and of the Board. He/she shall direct the Chapter and have charge and supervision of the affairs and business of the Chapter. He/she shall maintain liaison and be a current member in good standing with SHRM.

    Section 6.2. The President-Elect. The President-Elect, at the request of the President, or in his/her absence or disability, may perform any of the duties of the President. He/she shall have such other powers and perform such other liaison duties as the Board or the President may determine. He/she shall service as Chair of the Program Committee. The responsibility includes programs conducted at all regular meetings of the members, social functions, and any workshops and seminars sponsored by the Chapter as determined by the President and the Board. He/she shall have the authority to appoint sub-committees to plan and implement the activities associated with the program year. The Chapter also requires the president-elect to be a current member in good standing with SHRM.

    Ponca City Area

    Society of Human Resource Management

    Section 6.3: The Vice President for Membership. The Vice President for Membership shall serve as Chair of the Membership Committee. He/she shall encourage membership growth and shall maintain the official membership roster of the Chapter. He/she shall have such other powers and perform such other duties as the President may determine. The Chapter also requires the Vice President for Membership to be a current member in good standing with SHRM.

    Section 6.4: The Treasurer. The Treasurer shall be responsible for the financial affairs of the Chapter. These responsibilities shall include financial reports to the Board and arrangements for the annual examination audit of the accounts as may be required by the Board. He/she shall be responsible for membership billing. He/she shall also perform such other duties as the President may determine. The Chapter also requires the Treasurer to be a current member in good standing with SHRM.

    Section 6.5: The Secretary. The Secretary shall be responsible for recording the minutes of all meetings of the Chapter, shall be responsible for making all members aware of such meetings, and shall be responsible for coordinating the activities related to the Chapter's newsletter. The Chapter also requires the Secretary to be a current member in good standing with SHRM.

    Article VII………..Committees

     

    Section 7.1: Committee Organization. Appointments of Chairpersons to committees is the sole responsibility of the President. The Chairperson and the President will seek interested members to participate in committee activities. Special Committees or task forces may be organized by the President to meet the particular needs of the Chapter.

    Section 7.2: Committee Activity. Committees are established to provide the Chapter with special ongoing services such as Membership, Communications, Legislative Affairs, Professional Development, By Laws, Workforce Advocate, etc.

    Article VIII………...Chapter Dissolution

     

    In the event of the chapter's dissolution, the remaining monies in the Treasury, after chapter expenses have been paid, will be contributed to an organization decided upon by the Board of Directors at the time of dissolution (e.g. the SHRM Foundation, a local student chapter, the state council, an HR degree program, or other such organization or charity).

    Article IX ..............Statement of Ethics

     

    The Chapter adopts SHRM's Code of Ethical Standards for the HR Profession for members of the Association in order to promote and maintain the highest standards among its members. Each member shall honor, respect and support the purpose of this Chapter and SHRM.

    ·The Chapter shall not be represented as advocating or endorsing any issue unless approved by the Board of Directors.

    ·No member shall actively solicit business from any other member at Chapter meetings or through the use of information provided to him/her as a member of the Chapter without the approval from the Board of Directors.

    Article X ................. Fiscal Year

     

    The fiscal year shall be the calendar year.

    Article XI ...........Amendment of Bylaws

     

    The bylaws may be amended by a majority vote of the members present at any meeting at which a quorum exists and in which required notice has been met, provided that no such amendment shall be effective unless and until approved by the SHRM President/CEO or his/her designee as being in furtherance of the purposes of the SHRM and not in conflict with SHRM bylaws. Any motion to amend

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    Society of Human Resource Management

    the By Laws shall clearly state that it is not effective unless and until approved by the SHRM President/CEO or his/her designee.

    Article XII……….Withdrawal of Affiliated Chapter Status

     

    Affiliated chapter status may be withdrawn by the President/CEO of SHRM or his/her designee as a representative of the SHRM Board of Directors upon finding that the activities of the Chapter as inconsistent with or contrary to the best interests of SHRM. Prior to withdrawal of such status, the Chapter shall have an opportunity to review a written statement of the reasons for such proposed withdrawal and an opportunity to provide the SHRM Board of Directors with a written response to such a proposal within a thirty (30) day period. In addition, when the Chapter fails to maintain the required affiliation standards as set forth by the SHRM Board of Directors, it is subject to immediate disaffiliation by SHRM. After withdrawal of Chapter status, the SHRM Board of Directors may cause a new Chapter to be created, or, with the consent of the President/CEO of SHRM and the consent of the body which has had Chapter status withdrawn, may re-confer Chapter status upon such body.

    Article XII…………Terms Used

     

    As used in these By Laws, feminine or neuter pronouns shall be substituted for those in the masculine form, and the plurals shall be substituted for the singular number in any place where the context may require such substitution or substitutions.

    Approved by:

    SHRM President or CEO or Designee Date

    PCA SHRM President Date